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ATTESTATION / CERTIFICATION / TRANSLATION OF DOCUMENTS

We offer you the following services:

  • Attestation of Power of Attorney/ Proxy
  • Attestation of Affidavits
  • Attestation of documents issued by the
  • Australian Government Authorities
  • Attestation of documents through
  • Electronic Document Attestation System (E-DAS) of Sri Lanka Foreign Ministry – from Melbourne
  • Attestation of documents through Electronic Document Attestation System (E-DAS) of Sri Lanka Foreign Ministry – from Colombo
  • Certification of Life Certificates for Sri Lankan Pensioners living abroad
  • Certification of documents for Bank Account Transfers
  • Certification of signatures & biometrics on EPF/ETF documents
  • Certification of documents for leave extension of Sri Lankan government employees
  • Certification of signatures on letters addressed to institutions in Sri Lanka
  • Translation of Sri Lankan Birth Certificates/Marriage Certificates

Table of Contents

How to Apply

At our counter:

If you are a Sri Lankan Citizen/ Dual Citizen at the time of the submission of the document/s: you can submit your document/s by visiting us in person, after obtaining an appointment through our website slcgmel.org for all the services mentioned in this page except for the certification of life certificates. For the certification of life certificates you can visit us on any working day between 9.15-9.30am OR 1.30-1.45pm.

You will have to prove your citizenship at the time of the submission of the document/s at our counter.

If you are NOT a Sri Lankan Citizen/ Dual Citizen at the time of the submission of your document: you can submit the document/s (leave extension documents) in person after obtaining an appointment through our website slcgmel.org. OR via post ONLY after obtaining the authentication for your document through Australian Passport Office (APO) -Authentication Section situated at level 2, Collins Square, 747 Collins Street, Docklands. For more information please follow the instructions in this page, relating to the specific service that you require.

Applicants in South Australia can certify documents through the Honorary Consul of Sri Lanka in Adelaide and submit the documents to this office via post. The contact details of the Hon. Consul are as follows:

Dr. Charitha Perera
No. 10A, Valmai Avenue,
Kings Park, SA 5034, Australia
Mobile: 0412 552 541
Home: 08 8333 0764
Email: charitha_perera@hotmail.com 

Attestation of Power of Attorney /Proxy

If you are a Sri Lankan Citizen/ Dual Citizen at the time of the signing of the Power of Attorney/Proxy:

The Power of Attorney/Proxy will not be drafted by this office for you. You will have to prepare it by yourself/ by your lawyer, as per your requirement.

Witnesses of your signature on the Power of Attorney/ Proxy, or their nationality is NOT a requirement of this Office. If required as per the purpose of the Power of Attorney / Proxy, you are kindly requested to bring your own witnesses, at the time of the appointment.

However, the witnesses that accompany you have to prove their identity by providing a valid identification documents at the time of signing the document. (Ex: Valid Passport)

If you are an Australian citizen requiring a Sri Lankan Power of Attorney/Proxy attested by us, please follow the following steps:

Applicants in South Australia can certify documents through the Honorary Consul of Sri Lanka in Adelaide and submit the documents to this office via post. The contact details of the Hon. Consul are as follows:

Dr. Charitha Perera
No. 10A, Valmai Avenue,
Kings Park, SA 5034, Australia
Mobile: 0412 552 541
Home: 08 8333 0764
Email: charitha_perera@hotmail.com 

Attestation Of Affidavits

If you are a Sri Lankan Citizen/ Dual Citizen at the time of signing of the Affidavit:

Please note that we do not draft affidavits for you. However, if you wish to submit an affidavit regarding your Name Change in your application for Dual Citizenship or Police Clearance Certificate, we have the following specimens for you as guidance:

If you are an Australian citizen requiring an affidavit attested by us, please follow the following steps:

Certify your Affidavit through a registered Notary Public in Australia.

Download

SPECIMEN FOR AN AFFIDAVIT SUBMITTED FOR DUAL CITIZENSHIP

SPECIMEN FOR AN AFFIDAVIT SUBMITTED FOR POLICE CLEARANCE

Attestation of documents through Electronic Document Attestation System of Sri Lanka Foreign Ministry - from Melbourne

If you are living in Victoria, South Australia or Tasmania you can submit your following documents for attestation as true and genuine documents, after proving your citizenship

Sri Lankan birth, marriage and death certificates
  • Original copies of birth, marriage and death certificates that have been issued on 01.01.2008 or thereafter are accepted for attestation. Original certificate must be produced.
  • Birth, marriages and death certificates issued prior to 01.01.2008 will be accepted for attestation only if the original document obtained from the original registry or the data system of the District Registrar’s Office at the Divisional/District Secretariat and certified by the District Registrar either on 01.01.2008 or thereafter, since the database of the Registrar General Department is not updated to be shared with the Consulate General.
  • It is necessary to note that the meaning of “Original Copy” is not the document handed over to the applicant by the Registrar who registers the birth, marriage or death at the time of the incident occurred, with the remark ‘Issued free of charge’. In this context, applicant should submit the certified true copy issued by the District Registrar, which is obtained from the database or official registry for attestation.
  • The document issued at the time of registering the birth, marriage or death would be considered for attestation if the document has been re-certified by the District Registrar as a true copy or obtained after 01.01.2008.
  • Kandyan Divorce certificate issued by the registrar, which is obtained from the Data Base or Official Registry after the Birth, Marriage and Death registered at the office of the District Registrar will be accepted for attestation.
  • An authorized officer of the Divisional Secretariat should certify Muslim Divorce Certificates relevant to the Quasi Court where the divorce order issued.
  • The original certificate should be produced along with the translation of a foreign language. When a Sinhala or Tamil document is translated into another foreign language, the contents of the original document should be indicated in the translated copy in English in the summary form.
  • A document translated into another foreign language, in Sri Lanka, will be accepted for attestation only if the relevant document has been translated by a sworn translator registered at the Ministry of Justice as a translator competent to translate in that particular foreign language. Sworn Translator must place seal and signature in copy of the original document and on the translation.
  • An authorized officer of the Ministry of Justice should certify the signature of the sworn translator.


Sri Lankan birth, marriage and death certificates translated abroad

  • Sri Lankan birth, marriage and death certificates translated into another foreign language will be accepted for attestation only if the relevant document has been attested by Sri Lanka Mission/Post abroad. The original certificate should be produced along with the translation.
  • If any other translation of a Sri Lankan Document (other than birth, marriage and death certificates) needs to be attested, original document should be produced and it will be verified along with the translation.
  • Affidavit or Power of Attorney declared or signed by Sri Lankan citizen or Sri Lankan Corporate Citizen will be accepted for attestation. Sri Lanka Corporate citizen should produce supporting documents to prove such information. (Eg: Form 20 document certified by the Registrar of Companies etc)
  • The registrar of the Supreme Court should certify the affidavit or Power of Attorney if it is signed by an Attorney-at-Law.
  • An authorized officer of the Justice of the Peace branch of the Ministry of Justice should certify the affidavit if a Justice of the Peace has signed it.
  • Power of Attorneys declared by foreign nationals are not accepted for attestation. It is accepted only if they possess properties in Sri Lanka and when the Power of Attorney is declared regarding the same properties.
  • Any Sri Lankan citizen abroad could declare or sign affidavits or Power of Attorney at the Sri Lankan Mission/Post of that country, in the presence of an authorized officer, under the Consular Functions Act.
  • Relevant official documents should be produced to substantiate the facts given in an Affidavit or a Power of Attorney, In the event of relevant official documents not being produced to substantiate the facts contained in an Affidavit or a Power of Attorney, it will not be considered for attestation.
  • Affidavits produced to substantiate the alterations made in identification documents issued by the Government such as Birth Certificates, Marriage Certificates, Death Certificates, Passports, Driving Licenses, National Identity Cards etc. will be attested only if the alterations have been made in the original documents and certified by the issuing authority.
  • Affidavits prepared for under aged children to travel abroad with a third party other than the parents or legal guardians will be accepted for attestation only if the permission granted to such third party by a Civil Court or Commissioner of Probation and Child Care to allow such a child to travel with the assigned at the relevant Divisional Secretariat and counter signed by the Divisional Secretary of that particular Divisional Secretariat.

Police Clearance certificates issued by the Police Head Quarters

  • All the Police clearance certificates should be made on the format of Police Head Quarters and any other document in letterheads will NOT be accepted.
  • Applicant’s name, National Identity Card number, date, mailing address, period covered by the Police Clearance report, signature of the authorized officer of the Police Head Quarters and his/her official seal should be clearly and correctly indicated in the Police Clearance Report.
  • ONLY the photo and information page, alterations and observations pages of the valid passports (four pages) issued by the Department of Immigration and Emigration are accepted to certify as True Copy.
  • Original passport must be produced. If the original passport is not available, a copy certified by the Department of Immigration and Emigration should be produced for certification.
  • A certified true copy obtained from the Department of Immigration & Emigration (DIE) within six months’ period should be produced along with the original citizenship certificate issued by the DIE. Original certificate can be certified if it is issued within a one-year period.
  • Letters issued by the DIE regarding citizenship are also accepted for attestation.
  • Only the extract of information issued by the Commissioner General of Motor Traffic will be attested. The applicant must produce original driving license with this extract and copy of the same if available.
  • Documents issued by Ceylon Automobile Association should be certified by the Commissioner General of Motor Traffic before attestation.
  • Only the original letter issued by the Commissioner for the Registration of Persons will be attested. (The applicant may produce the National Identity Card and copy of the same if available.)

Medical certificates issued in Sri Lanka

  • Medical Certificates will be attested only if the Sri Lankan Medical Council has certified it.
  • Ayurvedic Medical Certificates will be attested only if the Sri Lanka Ayurvedic Medical Council has certified it.
  • True copy certified by the registrar of the relevant University and Original Degree Certificate should be submitted. The degree certificate will be attested only after obtaining the confirmation of the certificates from the University.
  • The time period taken by the relevant University for the confirmation is a matter that is out of control of this office, and inquiries in this regard should be made to the University concerned.
  • Only the information regarding the residence and dependents can be substantiated through certificates issued by Grama Niladhar. The information provided by Grama Niladhari on form ‘DS 4’ and counter signed by the Divisional Secretary will be considered for attestation. Grama Niladhari Certificates, which are not counter signed by the Divisional Secretary will not be accepted for attestation.

a. Certificate of Registration of a Company

  • Original with a certified true copy taken recently from Registrar of Companies will be accepted for attestation. Original certificate of the registration of a Company will be attested if the certificate has been issued within 6 months of the time of submission.
  • Certified copy of Form-20 is also needed as supporting document to verify the signatory authority of the company.


b. Certificate of Individual Business Registration

  • To attest the Certificate of Individual Business Registration, applicant needed to submit the original with the certified copy issued by the Divisional Secretariat.
  • Certificates issued by the Heads of Government schools and their translated copies can be attested if necessary, provided the original copy and the translated copy are presented to this division duly certified by the Zonal Director of Education of the relevant Education Zone (which the school belongs).
  • For the Attestation of certificates issued by Private/International Schools registered in the Ministry of Education, true copies of documents certified by Heads of such schools should be submitted. The documents will be accepted for attestation only if the Private Schools Branch of the Ministry of Education of the Zonal Education Office certifies them.
  • Documents issued by Private/International Schools which are not registered in the Ministry of Education can be attested only as certified copies. For this purpose, original copies of the certificates issued by head of schools should be submitted together with photocopies of relevant documents certified by the heads of schools and a certified true copy of the Business Registration of the School.

Only the original documents issued by Institutions of the Government of Sri Lanka in Sinhala, Tamil or English will be accepted for attestation. Photocopies, certified copies, translations damaged or decayed documents NOT accepted.

If the applicant is unable to submit the documents in person, a close relative could do it on behalf of the applicant with a letter of authorization and a certified copy of the applicant’s passport. The authorized person should present a valid document for proof of identification. For the attestation of certificates of applicants under eighteen (18) years of age, this authorization letter should be signed by the legitimate guardian of the child concerned if he/she is unable to visit this office in person.

If the original document/s are sent via post, the applicant should send a consent letter authorizing this office to attest the document on behalf of him/her, along with a copy of his/her passport.

The attestation of this office is valid only for one year.

Attestation of documents through Electronic Document Attestation System (E-DAS) of Sri Lanka Foreign Ministry - from Colombo

If you are currently living in Sri Lanka, you can visit the Consular Affairs Division of the Foreign Ministry at Ceylinco House, 2nd floor, Janadhipathi Mawatha, Colombo, to obtain this service.

Please visit the following link for information on the document attestation by the Consular Affairs Division:

https://mfa.gov.lk/document-attestation/ 

Attestation of documents issued by the Australian Government Authorities

If you wish to attest a document issued by a Australian Government authority (ex: Australian Birth Certificate/ Marriage Certificate / Death Certificate, Educational Certificate etc.) through this office, please:

 

If you wish to certify a copy of your Australian passport, please first get it certified by the APO and then submit to this office.

Certification of Life Certificates for Sri Lankan Pensioners living abroad

Appointments are not required to sign life certificates and the service is provided free of charge. You can visit us on any working day between 9.15-9.30am OR 1.30-1.45pm to obtain this service.

If you are unable to visit this office in person due to health concerns, a letter signed by a registered doctor with official stamp should be submitted confirming you are known to him/her and the applicant has signed in the presence of the doctor.

All pensioners residing abroad should furnish their life certificates every year to the Department of Pensions, Sri Lanka. You can submit the certificate between 01 December of the previous year to 31 March of the ensuring year. If you are living in Victoria, South Australia & Tasmania you can obtain this service from this office.

 

Pensioners who are unable to visit this office due to aging or sickness should submit their Life Certificates to this office along with a letter obtained from a recognized medical officer.

Life Certificates not certified by this office will be rejected.

Pensioners who possess the citizenship of another country, pensioners who have Sri Lankan dual citizenship and Sri Lankan pensioners going abroad for a period of more than 03 years and whose payments are made by the Head Office, should submit the life certificates directly to the Department of Pensions or through Foreign Missions.

Pensioners going abroad on exigency of the service and whose payments are made by the Divisional Secretariats should submit their Life Certificates obtained through Foreign Missions, to the Divisional Secretariats.

Pensioners residing abroad are not allowed to transfer their pension to any other person, to grant power of attorney or to deposit in the name of another account holder.

Contact Details of the Department of Pensions, Sri Lanka for further information:


Address:
Foreign Pension Branch
Department of Pensions, Sri Lanka
Colombo-01
Website: www.pensions.gov.lk
Tel: +94 112 327 752
Fax: +94 112 386 469
Email: foreign@pensions.gov.lk
oshada@pensions.gov.lk

Certification of documents for opening bank accounts in Sri Lanka for the payment of pension OR transfer money from the special bank account; This service is also provided free of charge. Payments of pensioners holding the citizenship of another country, holding dual citizenship and Sri Lankan Pensioners going abroad for a period of more than two years are made by the Foreign Pension Division of the Department of Pension only through the special bank accounts maintained at the following branches:

  • Bank of Ceylon – Metropolitan Branch (Please CLICK HERE to download the forms)
  • People’s Bank – Queens Branch (Please CLICK HERE to download the forms)
  • Pan Asia Bank – Borella Branch (Please CLICK HERE to download the forms)
  • Hatton National Bank – Maligawatta Branch (Please CLICK HERE to download the forms)

 

The Pensioner should open an Individual Savings Account in any one of the above banks. For the said purpose, the following should be duly completed:

  • Accounts opening form of the relevant bank
  • Letter of Consent
  • Know Your Customer (KYC) Form

 

You can submit above documents to this office for certification of your signature.

You can submit the relevant documents to this office for certification of your signature if you need to transfer money from the above special bank account to:

  • An individual saving account of the SAME BANK maintained under the pensioner’s name OR
  • An individual savings bank account of a foreign bank maintained under the pensioner’s name

 

You may contact the relevant bank to obtain required documents in this regard. Transferring to other banks are strictly restricted.

 

To prove your identity as a Sri Lankan pensioner abroad, please bring either your Sri Lankan passport, National Identity Card (NIC), Pensioner’s Identity Card or Australian passport.

If you need to certify copies of any of the above documents along with the life certificate; please bring photocopies as follows:

  • If you need copies of the Sri Lankan passport, please bring photocopies of the bio-data page and observation page along with the original.
  • If you need a certified copy of the National Identity Card (NIC) or Pensioner’s Identity Card please bring the originals along with photocopies of both sides.
  • If you are a dual citizen/ Australian citizen and don’t have a Sri Lankan Passport and needs to certify copy of your Australian Passport please bring the original passport along with a copy certified from the Australian Passport Office (a division of DFAT), in Docklands,

 

Victoria at the following address:

Level 2 Collins Square
747 Collins Street
DOCKLANDS VIC 3008

Contact Number: 1300 935 260

We do not certify copies of Australian/other foreign passports, without certification of the DFAT/relevant government agency.

Download

Life Certificate for the year 2024

Life Certificate For the Year 2025

Certification of signatures & biometrics on EPF/ETF Documents

If you are a Sri Lankan Citizen/ Dual Citizen or Australian Citizen at the time of the submission of the application: you can submit your document/s by visiting us in person and proving that you are a beneficiary of EPF/ETF Sri Lanka.

You are required to obtain an appointment through our website slcgmel.org prior visiting us.

Applications will not be provided by this office. We only certify your signature and bio-metrics and return the documents to you on the same day.

Certification of documents in relation to the leave extension of a Sri Lankan government employees

If you are a Sri Lankan Citizen at the time of the submission of the application: you can submit your document/s by visiting us in person.

You are required to obtain an appointment through our website slcgmel.org prior visiting us.

Applications will not be provided by this office. We only certify your signature and bio-metrics and return the documents to you on the same day.

Certification of signatures on letters address to institutions in Sri Lanka

If you are a Sri Lankan Citizen/ Dual Citizen at the time of the signing of the letter addressed to the institutions in Sri Lanka: you can submit your document/s by visiting us in person and proving your Citizenship.

You are required to obtain an appointment through our website slcgmel.org prior visiting us.

The letters are not drafted by this office.

If you are an Australian citizen requiring a letter certified through us in order to submit to an institution in Sri Lanka, please follow the following steps:

Translation of Sri Lankan Birth Certificate/Death Certificate/Marriage Certificate

If you are a Sri Lankan Citizen/ Dual Citizen at the time of the signing of the letter addressed to the institutions in Sri Lanka: you can submit your document/s by visiting us in person and proving your Citizenship.

You are required to obtain an appointment through our website slcgmel.org prior visiting us.

The letters are not drafted by this office.

If you are an Australian citizen requiring a letter certified through us in order to submit to an institution in Sri Lanka, please follow the following steps:

Supporting Documents

The applicant must provide following document/s in order to prove his/her identity & citizenship

If you are submitting the documents at our counter:

  1. Valid Passport and copies of the bio data page & observation page
  2. Visa Entitlement Verification Online (VEVO). Please submit the VEVO generated on the date that you submit the application.
  3. Original Dual Citizenship Certificate and copies of both sides (if applicable)


If you are submitting the documents via post after obtaining authentication from the APO, please send us a letter informing your contact details (ex: mobile number, email address & postal address) and a copy of your passport.

If you are required to bring witnesses by your lawyer, they should provide valid passports as identification proof to the counter with copies of bio data page and observation page.

Payment

Each copy of the document will be charged separately.

  • Payment must be made at the time of tendering the application, and the receipt kept for reference.
  • Payable by Debit Cards if the application submitted at our counter. Tap & Pay facility is not available.
  • Personal/Company cheques, Credit Cards not accepted.

 

If the application submitted by post: the relevant fee should be sent by Postal Money Order (Australia Post)/ bank draft drawn in favor of the “Consulate General of Sri Lanka in Melbourne”. The receipt will be posted to you along with the documents once it is processed.

Service Obtained at the Counter Fee (AUD)
Caveat order AUD 45
Attestation of documents as a Justice of Peace AUD 100
Swearing or affirming an affidavit AUD 100
Attestation of Power of Attorney or Proxy AUD 100
Administering an oath or affirmation AUD 100
Attestation of documents when owner is a Sri Lankan National AUD 64
Attestation of document when owner is a Foreign National AUD 69
Attestation of Education certificate AUD 18
Attestation of a set of Export documents AUD 89
E-DAS Attestation of documents when owner is a Sri Lankan National AUD 35
E-DAS Attestation of documents when owner is a Foreign National AUD 45
Issuance of all other letters/Certificates AUD 40

Services offered free of charge basis

All certificates including life certificates furnished by Sri Lankan Pensioners for pension purpose Free of Charge
Documents relating to burial/ cremation of a Sri Lankan national Free of Charge
Documents relating to dispatch of human remains to Sri Lanka 45

Translation of Documents

For translation of a birth/marriage certificate issued from Sri Lanka, first 100 words AUD 64/-
For every 25 words thereafter AUD 11/-

Collection

If you submit the document/s at the counter of this office, document will be returned to you on the same day after attestation/ certification.

Translations will take five (05) working days. You can inform the method of receipt of the translation at the submission of the documents.

If you submit the documents for attestation through electronic-document attestation system of Foreign Ministry, Sri Lanka, you will be notified via e-mail once the document is ready to collect.

You do not need to obtain a prior appointment for collection of your certificate. You can collect your certificate by visiting the Consulate General between 9.15-9.30 am OR 1.30 -1.45 pm on any working day. Before visiting us, please check our website for any public holiday closures.

If you wish to receive the attested/ certified/ translated document/s via post, please mention your postal address to be sent the documents in your request letter. The document/s will be sent to you via registered post and tracking number will be emailed to you to follow up.

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